The production and circulation of documents in a Higher Education Institution (HEI) is quite high. In addition to all the files related to the administration, teachers and other staff, there are also the files of each student. All information and documents related to the student are stored in these files, even after graduation. Proof of enrollment and payment, academic records, certificates and other data must be stored at the institution for the time established in the rules.
To effectively manage documents in HEIs, given this high volume, it is necessary to establish a file storage flow that works in an integrated manner with the organization's other processes. It is not enough to simply bahrain mobile database standardize and optimize document management if governance, pedagogical management, and legal compliance do not go hand in hand in a single system. Only then will everything work efficiently.
Therefore, it is necessary to have standardization of elements, which is essential for the location of files. Once again, it is necessary to have rules on assigning names and standard nomenclatures to register files. These rules must be publicized to all departments that work with documents and information. Standardization must reach the system of folders and subfolders (physical and digital), considering the dates of the files, their changes or updates.
In short, it is necessary to organize any task involving document management so that the standards established by the institution are met. Incidentally, not only internal standards must be met. HEIs must be aware of the requirements established by the MEC regarding the management of this collection.