Common problems that arise when budgeting manually :

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A lot of time is spent on data verification and processing . Most often, budgeting is done in Excel, data files from different systems are loaded into the program and calculated using formulas - it can take several days to reconcile the data.
Errors and incorrect results . Manual data entry always carries the risk of errors, because even the most attentive employee can mix up columns or upload the wrong file. Correcting such errors takes time and reduces confidence in the data: an unnoticed error can greatly affect the results.
Lack of transparency and control . In tables or different programs, it is difficult to understand the origin of data and its relevance. In addition, different departments may use their own methods and tools for collecting information and analysis.
Reports often do not contain the necessary detail , which belize whatsapp phone number makes it difficult to see patterns, respond to changes in a timely manner, and make decisions.
Difficulties in taking into account changes in legislation . Laws change frequently, and this must be constantly monitored. For example, insurance premiums, personal income tax rates, and minimum wages change annually - this affects future expenses.


Choosing a Budgeting Solution
If a company employs up to 100 people, most of whom are office workers with a regular schedule, it would seem that a properly configured Excel table is enough for budgeting, but even here you are not insured against errors and changes in legislation. If you need to take into account shift work, bonuses, allowances and other variables, it is more difficult to do without an automated system.
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It is optimal to do budgeting in the same program in which the company maintains salaries and personnel, for example, in 1C, SAP or Oracle. This allows you to work with a single database of salaries, bonuses, indexations and other parameters. This approach speeds up the budgeting process and increases its accuracy.

RKS uses 1C:ZUP Corp as its payroll and personnel system, which is one of the reasons why the Budgeting module was chosen. It integrates with the current 1C:ZUP Corp configuration, automatically pulls in employee data, and takes into account changes in laws.

The basis of budgeting is the reference book of accruals, the staffing schedule, the conditions established for the employee. And also the actual data of previous periods are taken into account: if the system has monthly, quarterly, annual bonuses, allowances, the module uses this data for calculation. This allows you to easily include information from the salary and personnel system in the budgeting process without additional efforts.



Features of business processes that are important to consider when budgeting
Let's consider what features of RKS business processes were taken into account when implementing a flexible and automated system for budgeting. These examples will help companies with a complex structure better understand the features of budgeting automation.

Budgeting of personnel expenses is carried out according to IFRS standards with the possibility of forming an income and expense budget (IEB) and a cash flow budget (CFB).

The following mechanisms have been set up: Calculation of the payroll based on the hourly wage rate, taking into account all accruals established for the employee, calculation of reserves for vacation and annual bonuses, calculation of vacation pay, payment of the annual bonus.

Accounting for a complex company structure . In RKS, the budgeting process is quite complex, since it is necessary to divide the payroll according to the following parameters: